THPA BY-LAWS
Presented by the Officers and Delegates
2-16-08
PROPOSED ADMENDMENTS
AMENDMENT 1. Remove the Statement that State Singles Tournament will not count as one of the tournaments for the next year.
Reason: The State Singles Tournament is a sanctioned tournament and should count toward the qualifications of pitching four sanctioned
ARTICLE XIII – STATE SINGLES TOURNAMENT
SECTION 1. All members must have pitched in four (4) Texas sanctioned tournaments since the previous year “cut-off” tournament date in order to be eligible to pitch in the State singles Tournament. Includes all State Tournaments.
ADMENDMENT 2. Change the number of courts to host a State Singles Tournament to 20 courts.
Reason: To increase the number of clubs eligible to host the State Singles throughout the State from four (4) (
ARTICLE XIII – STATE SINGLES TOURNAMENT
SECTION 7. B. Have a minimum of 20 courts completed and sanctioned at the time of selection.
ADMENDMENT 3. Change a quorum of the Executive Board to be one half plus one of the numbers of officers.
Reason: To have a statement of how to determine a quorum instead of a number. This will avoid changing the by-law each time an office is vacated or deleted. Would read as:
ARTICLE VIII – EXECUTIVE BOARD
SECTION 2: A quorum shall one half plus one of the offices being held at any given time.
AMENDMENT 4. Remove Article VIII – Executive Board, Section 1, D which states the results of any and all voting by the board in closed session, i.e.(phone, e-mail, closed meetings, etc) shall be forwarded to the Editor for printing in the next issue of the Ringer. The results shall include how each officer voted on any motion.
Reason: In conflict with Robert’s Rules. Closed session may only be called for specific reasons such as disciplinarily or legal action. All other minutes of officer’s and/or general meetings are already printed in the Ringer and posted on the Web Site.
AMENDEMENT 5. Change Article IX – Election of Officers, Section 1. Voting, B to remove voting at the State Singles Tournament and on-line votes. Voting by
Reason: Voting at the State Singles did not increase the total number of votes. The amount of time to count the mail votes prior to opening the voting booth at the State Singles, the time and people to man the booth and count the votes, etc. is excessive. The process of voting at the State Singles takes three to four people away from over half of the activities of the State Singles. The mailed ballots would continue to be opened and counted at the State Singles Tournament by the Advisory Board members prior to the General Meeting on Friday evening where the results would be announced.
Would read as:
ARTICLE IX – ELECTION OF OFFICERS
SECTION 1. Voting
B. Voting shall be by
AMENDMENT 6. Remove Article XVII – Awards
Reason: The Article is unclear as to how the voting would take place. It also limits a pitcher from being nominated by anyone outside of their geographic division. It is felt the one sportsmanship award for the State that the President has awarded for several years should remain in effect. This award is decided with pitchers from throughout the state giving input.
Correction of Amendment
Submitted by THPA President
Correct Article XVI – Amendment to By-laws, D. (No vote required)
Reason: Our by-laws are in conflict with Robert Rules which overrides our by-laws. Would read:
D. A 2/3 majority is required to pass an amendment.
AMENDMENT 7: Change Article IX – Election of Officers, Section 2, E to change immediate family to same household.
Reason: To allow immediate family that is not and has not been living in the same house to run for office. Such as parents and grown children. Would read:
E. Members of the same household may not hold office at the same time.
Amendments Submitted by a Group of Pitchers
5-1-08
AMENDMENT 8: ARTICLE VIII, Ex. Board,
D. Members must be informed by the Ringer and web page of votes taken by the Ex. Board. This info must contain what was voted on and how each officer voted. The only exception would be any disciplinary action that the board has to take.
AMENDMENT 9: Article XI, Meetings Delegates.
Sec. 1 (change) All officers are required to attend 2 meetings a year. (State Singles and State Doubles)
AMENDMENT 10. Article XI, Meetings Delegates
Sec. 2 (change) In order to vote the President (delegate) of each club must be present to vote or send a written nominee from his club to vote in his/her absence. This written nominee must be submitted to the President and Editor 7 days before any meeting.
AMENDMENT 11. Article XI, Meetings Delegates
4. (New) The attending officers and club presidents or written alternate and elected and appointed independent delegates will be the only ones allowed to vote at any charter meeting.
AMENDMENT 12.
Sec. 7 (change) To be eligible to host the state singles tournament courts must be sanctioned for 2 years. (No PORTABLE COURTS WILL BE ALLOWED).
AMENDMENT 13.
a.Omit A
AMENDMENT 14.
C. (new) No Portable Courts will be allowed at any State Championship.
AMENDMENT 15. ARTICLE XV, Travel Fund
Sec. 1 A. (change) the travel fund will be utilized by all officers. The president in required to attend the State Singles, State Doubles and one tournament in each division for a total of 6 tournaments. The President will be compensated $150.00 per tournament for a total of $900.00 per year.
All other officers are required to attend the Sate Singles Championship and State Doubles Championship. They will be paid $150.00 for each State tournament that they attend. Officers must travel at least 50 miles to receive compensation. If these available amounts exceed the travel fund income then the money will be taken from the gen. fund.
AMENDMENT 16. ARTICLE XV, Travel Fund
D. (new) all officers must pitch in these required tournaments in order to receive compensation.
AMENDMENT 17. ARTICLE XVI, AMMENDMENTS
Sec. 1
a. (Change), Proposed amendments must be received by the President and Editor on or before June 1 of the current year. Theses amendments must be accompanied by a name of a THPA member. This name(s) will be published with the purposed changes.
AMENDMENT 18.
Section 6. The State Singles Tournament location will be on a rotation basis of
Proposed By-Law Changes
Submitted by Polly Murphy
AMENDMENT 19: ARTICLE XVI-AMENDEMENTS TO THE BY-LAWS, Section 1, E
(Add) Proposed By-Law changes shall be submitted and voted on in even years starting with the year 2008.
Explanation/Interpretation for add: Changes, interpretations, or amendments to the By-Laws can be made in even years.